Audit process
How a Datasync Net accounts payable engagement moves from brief to final memo — planning, fieldwork, exceptions, and close-out.
Accounts payable audits only help if both sides know the sequence. This page is the map we follow for cycle audits and shorter reviews alike.
Step 01
Brief and conflict check
You describe volume, entities, systems, and timing. We confirm we are free of conflicts with your external auditor or competing groups, then reply with a scoped outline and fee.
Step 02
Document request
A short list covers vendor master extract, invoice and payment listings, approval matrices, and access instructions. We flag gaps before arriving on site so clerks are not ambushed.
Step 03
Planning memo
Sample sizes, periods, and locations are agreed in writing. If your archive is split between Central and a New Territories warehouse, we schedule travel days up front.
Step 04
Fieldwork
Walkthroughs with AP and purchasing, then voucher testing. We raise likely exceptions during the week — not only on the last afternoon — so your team can pull missing papers.
Step 05
Draft findings
You receive an exception schedule for factual review. Challenge is welcome; silent disagreements that surface in the board pack are not.
Step 06
Final memo and close-out
We issue the final document and hold a closing discussion (about 90 minutes). Remediation tracking stays with your team unless you commission a follow-up visit.
Timing cues
Month-end and Lunar New Year weeks are poor fieldwork windows for most clients. Tell us your close calendar early; we will propose quieter fortnights.
Start with a brief
Request an audit brief or browse engagement options if you are still choosing between a full cycle audit and a narrower review.