Client stories
What controllers and finance managers said after accounts payable audits, invoice sampling, and vendor file work with Datasync Net.
Comments below come from recent Hong Kong engagements. Names are shortened at the client’s request.
“They caught duplicate payments to a freight vendor we had missed for two quarters. The fieldwork took longer than we hoped because our filing was messy, but the exception list was specific enough for AP to clear.”
“We asked for a vendor master clean-up review before year-end. Datasync Net walked our clerks through inactive codes and mismatched bank details without turning it into a lecture.”
“The three-way match check confirmed what purchasing already suspected: tolerance overrides were the norm on late receipts. Having it written down finally got operations to change the threshold.”
“Sampling for Q2 was tight on calendar. One associate rotated mid-week and we had to re-explain the archive layout, which cost half a day. The memo itself was clear and our external auditors accepted the workpapers.”
Extended note: trading group cut-off
A Mid-Levels trading company commissioned a full accounts payable cycle audit after a new shared-service AP pod went live in Kwun Tong. Volume sat near 11,000 invoices a year across three legal entities. Datasync Net tested cut-off around Lunar New Year, when temporary clerks had posted without dual approval. Findings centred on eighteen vouchers above the policy threshold lacking second signatures, plus two vendors sharing a single beneficiary account. The controller used the exception schedule in the next ops meeting; within six weeks the dual-approval rule was reinstated in the workflow and the shared bank account was split. No claim of fraud was made — the value was documentation and a fix path the team owned.